The Council of Editors of Learned Journals is pleased to invite the participation of CELJ members (whether new or longstanding) in our Awards Competition, which is organized under two broad headings:
I. The CELJ Award for Literary Achievement (3 categories awarded each year)
II. The CELJ Awards for Scholarly Achievement (8 categories awarded each year)
Below you will find details about the contest—including advice on eligibility, descriptions of individual categories, guidelines for preparing your entry, and information about the awards ceremony.
Journals that publish entirely in full-text print, entirely in electronic format, or in a combination of the two may compete. Trade/technical journals that work primarily in areas of discourse other than the scholarly or the creative arts are not eligible. It is unfortunately impossible at this time to ensure judges' proficiency in languages other than English.
Eligible issues are determined by the printed issue date and not by the stated date of publication; that is, issues publishing late may not qualify. Electronic journals must routinely and prominently display volume numbers and issue dates on both current and back issues, and the issues submitted to the contest must be easily accessible through directions provided to the website. If an electronic journal cannot be accessed on the World Wide Web without a subscription, access must be provided to the judges and CELJ Vice President for the duration of the contest and in such a way as not to compromise the judges' anonymity. Just as print journals must submit all materials by the deadline, so electronic journals must by that time provide directions to the website and arrange for subscription access, along with an explanation of how judges' anonymity will be preserved. The same guidelines apply to part-print, part-electronic journals.
Please note that all applicants should be prepared to send a representative of their journal (preferably the editor) to the MLA Convention should the journal be given an award. Winners will be notified several weeks in advance of the MLA convention. The list of awardees will be posted on the CELJ website within a few weeks after the convention.
For requirements specific to each category, see below.
This recently developed awards division recognizes the special accomplishments of the creative arts journals among our company, complementing the long-established set of CELJ awards that honor member journals with a primarily critical or scholarly mission. The three individual categories comprising the "Literary Achievement" division rotate on a three-year cycle. Before you submit, determine which one of the three creative arts awards is available in the current competition. Furthermore, no journal can compete in more than one category annually.
Any editor of a creative arts journal is eligible. The editor must be nominated by a subsequent editor or by a member of of the current or past editorial board. Send 4 copies of the nomination with supporting documentation. Documentation may include any of the following: other letters of nomination by colleagues familiar with the editor's work; a brief C.V. in narrative format highlighting aspects of the editorship; selected sample issues of the journal illustrating key qualities of the editor's work; any other materials that can demonstrate the editor's influence on the field of literary publishing. Please provide circulation figures in the cover letter.
Scholarly journals in the humanities may compete in eight different categories, all offered annually: Best New Journal, Best Special Issue, Best Public Intellectual Special Issue, Best Journal Design, the Phoenix Award for Significant Editorial Achievement, Distinguished Editor, Codex for any journal in any discipline covering up to 1500, and Voyager for any journal in any discipline covering 1500-1800.
Member journals with a primarily scholarly or critical focus qualify for these seven award contests.
The journals receiving awards in past years attest to the range and diversity of our membership. There is no typical winner, as is clear from our past winners.
A winner and a runner-up will be selected for each category. Eighteen judges—a panel of three for each category—independently evaluate the submissions, consulting with the Vice President, who makes final decisions.
Awards to winners and runners-up will be presented publicly at the annual CELJ meeting during each year's Modern Language Association Convention—during the CELJ cash bar (please check the convention's schedule). We will notify winners and runners-up in advance of MLA so they can make plans to attend the ceremony. If you enter the competition, you are expected to be present or to appoint someone to be present to receive the award should you be selected. Results will be posted on the CELJ website; we regret that the volume of submissions and cost of postage makes it impossible for us to send individual notifications to non-winners.
If your membership is not current, please join or renew by contacting the Secretary-Treasurer (see website for details). Contest materials should be submitted to CELJ at the following address:
Cheryl E. Ball
Office of the Dean
1549 University Avenue
PO Box 6069
Morgantown, WV 26506
All contest materials must be received in one clearly marked package (indicating Annual CELJ Awards Competition) by September 1st, unless specified in the annual announcement.
No submission materials will be returned. E-submissions are not allowed except to offer an addendum; for example, an electronic journal might reasonably wish to email a link permitting access to its website, but it must supply as its main entry a hard-copy document containing all necessary particulars, and informing us that electronic sources are also being submitted by e-mail, in time for the deadline. In your cover letter, indicate the award category you wish to enter–creative arts journals will need to check their submission category carefully–and provide contact information, including e-mail address; electronic journals must provide access information as described above. Journals may compete in only one category. Please send an e-mail or fax indicating that your package is on its way; confirmation of receipt will be sent only by e-mail. To ensure prompt delivery, send submissions by courier or first-class mail–but not by fourth-class surface mail. For the Voyager or Codex award, send 4 copies of 1 or 2 issues or specify the electronic issue(s).
PLEASE NOTE: The Address must conspicuously indicate "Annual CELJ Awards Competition."